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How to make Zoom better with automated meeting transcriptions

Otter is already one in all my favourite utilities – I discover it invaluable in my work. Now it’s developed a brand new characteristic that turns it into a necessary software for Zoom conferences and makes it helpful for any enterprise searching for options for hybrid conferences.

Transcription when you speak

Accessible to Otter Business customers, Otter Assistant affords the identical computerized transcription instruments we already use, however hyperlinks these to Zoom. The app integrates together with your Google or Microsoft calendar, which implies it may mechanically be a part of your assembly, create transcripts of what takes place, and share these with others on the assembly or anybody else on the distribution record.

The Assistant may also be a part of conferences hosted by others, as when it’s enabled to take action it can mechanically be a part of the assembly in your behalf. That is notably helpful when individuals don’t essentially want to participate in the whole assembly however may nonetheless use some total perception. It’s additionally useful if you’re targeted on the dialogue, reasonably than conserving notes. (You’ll be able to even ship your assistant when you may’t make the assembly.)

Ship the assistant so you are able to do one thing else

Sam Liang, co-founder & CEO of places it this fashion: “You’ll be able to ship your Otter Assistant to conferences in your behalf so you may deal with what’s most related with out worrying about lacking something.”

[Also read: 7 Zoom tips for working from home]

The corporate employed YouGov to collect suggestions regarding Zoom conferences from more than 2,000 remote workers. It discovered that 42% have skilled Zoom fatigue for the reason that pandemic started and found 26% of individuals suppose assembly notes ought to at all times be shared with attendees. It doesn’t reveal what number of are conscious of all of the obtainable Zoom keyboard shortcuts.

What are you able to do with Otter Assistant?

Notes created could be annotated in actual time, together with the addition of highlights, feedback, and pictures. The app additionally allows you to create a customized vocabulary to precisely establish business metalanguage and jargon. 

The software is enabled within the assembly schedule (Otter calls this ‘My Agenda’) in your app. Beside every assembly you’ll discover an Auto Be part of button; allow this after which faucet the add to Reside Assembly management, add the Zoom assembly hyperlink, and Assistant will mechanically be a part of the assembly.

The assembly transcript contains highlighting and sharing instruments, and allows you to share to pre-defined workgroups or people on an advert hoc foundation.

Speak, transcribe, and take notes

What’s helpful about that is that you just and your colleagues can spotlight sections of the assembly and add feedback to the transcription because it takes place, making it somewhat simpler to flag misunderstandings or future motion factors. This can be a actual ache level in video collaboration. I ceaselessly come throughout conferences wherein enough information aren’t saved or actions misplaced inside the hubbub.

It’s additionally potential to work with the transcript after the assembly, highlighting sections of the doc, including photos and so forth. Notes could be exported to different codecs, together with PDFs for post-meeting processing and evaluation.

A rising pattern

Different functions goal to create transcripts from inside Zoom – one look at its market exhibits greater than 30 alternate options, so it’s a matter of private alternative and which languages the instruments help.

As an present Otter consumer, I discover the transcripts it makes fairly correct, and that is true with Assistant. (Workplace 365 customers are in all probability already conscious that Microsoft Groups additionally has built-in transcription.)

FaceTime customers? No such luck.

You can access Otter Assistant online through a web browser or with iOS/iPad app (that also works on M1 Macs). A Chrome extension and Android app are available.

Otter Business costs $20/user/month.

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