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Outlook 2016 and 2019 cheat sheet: Ribbon quick reference

This obtain accompanies our story Outlook 2016 and 2019 cheat sheet. See that article for detailed info on easy methods to get essentially the most out of Outlook 2016 and 2019 for Home windows.

For essentially the most half, the Ribbon interface in Outlook 2016 and 2019 is intuitive to make use of. It is divided right into a collection of tabs that group associated instructions collectively. Because it’s at all times current on the high of your display screen, the Ribbon places a wealth of instructions in straightforward attain always.

However with so many tabs and so many instructions, it isn’t at all times apparent the place to go to carry out a given motion. And Outlook’s Ribbon is extra difficult than the Ribbon in different Workplace apps like Phrase and Excel. Whereas the Outlook Ribbon at all times consists of the identical tabs (File, Dwelling, Ship / Obtain, Folder, and View), every tab might present totally different instructions relying on whether or not you’re in Mail, Calendar, Contacts, or Duties. For example, the Dwelling tab in Mail has considerably totally different instructions from the Dwelling tab in Calendar, whereas the Ship / Obtain tab is fairly comparable it doesn’t matter what part of Outlook you’re in.

To assist, we have compiled a information that exhibits every Ribbon tab, explains what it is for and highlights its mostly used instructions. And for these of you who do not prefer to take your arms from the keys to level and click on, we have included keyboard shortcuts for all of the actions.

For instance, if you wish to create a brand new rule for dealing with incoming e-mail messages, you’d go to the Transfer group on the Dwelling tab and click on the Guidelines button, or press Alt-H after which R and R once more. To overlay a calendar on high of the present calendar, go to the View tab, choose Overlay within the Association group, or press Alt-V, then O and L.